As we move toward the end of 2024, now is the perfect time for employers to reflect on their workplace policies and prepare for a productive and safe 2025. One key action employers can take is to establish or review their drug-free workplace programs. Not only does this help maintain a safe and healthy environment for employees, but it also offers a variety of business advantages, including cost savings and legal protection.
In my role as Vice President of Business Development for National Drug Screening, I’ve seen firsthand the importance of drug-free workplace policies and if done correctly, the positive impact they can have for companies. These policies serve as the foundation for creating a positive work culture and protecting your business from the dangers associated with substance abuse. With 2025 fast approaching, it is time for employers to take a hard look at their current policies and, if they haven’t done so already, establish or review their drug-free workplace programs.
The Growing Need for a Drug-Free Workplace
A drug-free workplace is more than just a policy—it is a commitment to your employees’ well-being and the safety of your operations. The risks of drug use in the workplace are well-documented, ranging from lower productivity and absenteeism to higher rates of accidents and workplace injuries. A worker under the influence can compromise not only their safety but also the safety of their colleagues.
Research shows that workers who use drugs are more likely to file workers’ compensation claims, experience health issues, and take frequent sick days. By implementing a drug-free workplace program, you can mitigate these risks, promote employee health, and foster a productive work environment.
Additionally, drug use can lead to legal issues and potential liability. Employers are obligated to ensure a safe workplace, and failure to do so can lead to expensive lawsuits or penalties. Establishing a solid drug-free workplace policy that complies with both state and federal laws helps protect both employees and employers from these potential legal ramifications.
Benefits Beyond Safety: Workers’ Compensation Discounts
One of the lesser-known but significant benefits of having a drug-free workplace is the potential for workers’ compensation discounts. In some states, employers who participate in voluntary drug-free workplace programs are eligible for substantial discounts on their workers’ compensation premiums. This is a powerful incentive for employers who are looking to reduce operational costs while enhancing workplace safety.
The states offering these workers’ compensation discounts typically require employers to meet certain criteria, such as drug testing employees, having an employee assistance program (EAP), and providing education on the dangers of substance abuse.
Here’s are examples of states offering worker’s compensation discounts with the percentage discount that may be available in parentheses:
Alabama (5%), Arizona (5%), Arkansas (5%), Florida (5%), Georgia (7.5%), Kentucky (5%), Ohio (4%), South Carolina (5%), Tennessee (5%), Virginia (5%).
[Note: Please verify your state information for yourself as laws do change or contact National Drug Screening for Policy development. The discount percentages listed may vary, and in some cases, states may have slightly different rules or additional requirements for qualifying for the discount. It’s always a good idea to verify the current discount details directly with your state’s workers’ compensation board or insurance provider.]
By investing in these programs, employers not only foster a safer work environment but also make a sound financial decision that can save significant amounts in workers’ compensation costs over time.
How to Establish or Review Your Drug-Free Workplace Program
If your business is in a state that offers these discounts, taking the time to establish or review your drug-free workplace program should be a priority for 2025. Here are the key steps to either implement or enhance your program:
- Develop a Clear Policy – Ensure that your drug-free workplace policy is comprehensive, clear, and tailored to your industry. It should outline the specific substances that are prohibited, the consequences of violations, and the procedures for drug testing. It should be compliant with your most recent state laws as well. Be certain to communicate the policy to all employees.
- Implement Drug Testing Procedures – Drug testing is a cornerstone of any effective drug-free workplace program. Whether you’re testing pre-employment, randomly, or after an accident, it’s essential to have a clear testing procedure and criteria in place. The tests (and any actions the employer takes) should be conducted in compliance with federal and state regulations to avoid legal pitfalls.
- Offer Education and Training – This is a critical and often overlooked part of an effective program. Educate employees about the dangers of substance abuse and the importance of maintaining a drug-free workplace. This can be done through workshops, seminars, or online training programs. The goal is to raise awareness and promote a culture of safety. This should be recurring training as well.
- Create a Support System – While the focus is on prevention, it’s equally important to provide support for employees who may be struggling with substance abuse or in other areas. An Employee Assistance Program (EAP) can offer counseling and treatment resources, helping employees recover and return to work safely. A good EAP program provides assistance in areas beyond just drug or alcohol use to employees that need help.
- Monitor Compliance and Maintain Records – Regularly monitor compliance with your drug-free workplace policy and keep accurate records of all drug testing and training efforts. This is especially important if you want to qualify for workers’ compensation discounts or avoid legal issues.
Looking Ahead to 2025
The beginning of a new year presents an excellent opportunity for employers to refresh their workplace policies and enhance the safety and productivity of their operations. A drug-free workplace is essential for protecting your employees, reducing risks, and saving money on workers’ compensation premiums. For those employers in states offering drug-free workplace discounts, 2025 could be the year to capitalize on these financial incentives.
At National Drug Screening, we are dedicated to helping businesses create and maintain safe, compliant, and cost-effective drug-free workplace programs. If you’re unsure about how to establish or improve your program, or if you want to take advantage of workers’ compensation discounts, we’re here to help guide you through the process. Together, we can create safer, more productive workplaces that benefit both your business and your employees.
Let’s make 2025 the year you prioritize workplace safety and maximize your savings by implementing a drug-free workplace policy today.
