Last updated on October 9th, 2020 at 09:06 am

Final Rule Posted – April 13, 2015 – Click Here – Electronic Custody and Control Form for DOT Drug Testing

eCCF Approved – The Final Rule allows employers, collectors, laboratories, and Medical Review Officer to use the electronic version of the Federal Drug Testing Custody and Control Form (eCCF) in the DOT-regulated drug testing program. 

…eCCF… Electronic Custody and Control Form …

For 25 years drug testing has been a paper-driven industry with five part custody and control forms required for drug testing.  Over the last few years, non-DOT workplace drug testing has moved over to the use of the electronic custody and control forms (eCCF) for drug testing although many employers still use the paper method.  The use of eCCF helps to make the drug testing process more efficient with fewer errors.

As of May 31, 2014 the Office of Management and Budget (OMB) has approved the 2014 Federal Custody and Control Form (CCF). The 2014 Federal CCF may be used as a paper form or electronic form (Federal eCCF). This is a first step towards DOT allowing eCCF.

Before a Federal eCCF can be used for regulated specimens, an HHS-certified test facility must submit a detailed plan and proposed standard operating procedures (SOPs) for the eCCF system to the NLCP for review and approval, and undergo an onsite inspection.  The Division of Workplace Programs (DWP), Substance Abuse and Mental Health Services Administration (SAMHSA), has released documents associated with the 2014 Federal CCF, effective May 31, 2014. These documents include:

Patrice Kelley the acting Director of the Office of Drug and Alcohol Policy and Compliance (ODAPC) in the Office of the Secretary of the U.S. Department of Transportation (DOT) has announced that DOT will soon follow suit and approve the 2014 Federal Custody and Control form which can be used as a paper form or electronic form (Federal eCCF).  The industry expects ODAPC to act quickly to pass conforming rules to allow for use of eCCF in DOT testing

Providers of drug testing programs should be preparing now to be able to utilize eCCF.  This would include the ability to electronically schedule DOT drug testing and these orders fulfilled at collection sites without the need for the five part paper CCF. Many drug testing providers such as National Drug Screening currently have this capability and will be able to utilize their technology for immediate use of eCCF as labs get systems ready to accept the electronic chain of custody form.

Electronic chain of custody forms (eCCF) and online scheduling of drug testing provide key benefits to the program including a more efficient process.  This more efficient process will save time and money and there will be fewer data entry errors. Electronic Custody and Control Forms (eCCF) reduce costs and administrative duties by eliminating paper forms. Using a paperless drug test system, collection sites and clinics minimize collection errors, ensure consistency, and link all parts of the donor drug testing process.

What are your thoughts about Electronic Custody and Control Forms (eCCF)?  Let us know, just send an e-mail to orders@nationaldrugscreening.com